![]() The titles of standalone publications are placed in italics. A website is a standalone publication-as with a book or a journal or a CD.Titles (see EE 2.22 “Citing Titles, Basic Rules”: As structured, your citation says that the creator of the birth certificate was “City of New York Department of Records and Information Services, New York State.” But, of course, the current Information Services agency did not create the record and the services is not an agency of both the “City of New York” and “New York State.”.Citations to original documents typically follow this format, going from smallest element to largest: Creator, Identity of item with file and collection info, Office or Agency or Archive where housed, City and State where the office or archive is located.Following (or not following) those conventions affects clarity.Īrrangement of elements (see EE’s QuickStart Guide tipped into front of book): Certain conventions exist because they communicate certain things. ![]() Regarding your suggested citation, there are several issues of issues of “form”-i.e., how your citation communicates with others and how others would read it. At that point, you would do your readers a favor by consistently citing the online version they can access and view for themselves, as opposed to a certified hard copy that exists only in your files. We review every citation, making sure that the format is consistent for each website or source type and making sure that URLs to online citations still work. Question 2: Publication time is the time to “clean up” our citations. It would be redundant to put the word "obtained" or "acquired" before the date. In the case above, the citation already says that it was "obtained" from the service followed by the place and date where/when it was acquired. Question 1c: It should always be clear what is represented by the date in the parentheses that holds publication data (posted, accessed, downloaded, etc.). Their characteristics are significantly different. ![]() Question 1b: EE would specify whether a file was delivered as a PDF rather than a JPG. In your case, the issue becomes this: Are you citing a certified copy that you ordered, or are you using the open-access image online? Question 1a: If the document has to be ordered and is not available as an ordinary download for anyone to access, I would treat it as the PDF example above. Should I go on the site and look each of them up and note the online version, or should I just go with the citation for the hard copy I have in my possession? NYC Municipal Archives is rolling out the historical records, with a portion now available online and rolling out the rest over the coming months and perhaps years. Question 2: I have certified copies of NYC City vital records. The last name in the record is Balaky, but from all the other information, I confirmed this is an error, and the surname is actually Balogh.Ĭity of New York Department of Records and Information Services, New York State “Historical Vital Records,” birth record for Joseph Balaky, Manhattan, certificate no. Also, should you precede the date the image is acquired, “accessed” or “downloaded”? Is the citation below correct? Note: The family was new immigrants, and probably there was a language barrier. Question 1: Should you treat it as any other image you download from an Internet database or as a PDF as in the example above? I typically note that it is an “image” and do not distinguish between PDF or JPEG. As of March 2022, the NYC Municipal Archives offers PDF images of historical vital records.
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